COMPANY
With over ten years of experience, Gems World Academy has established itself as an international academy for young citizens worldwide. The academy focuses on developing a better world with over 1300 students representing over 90 nationalities.
Sunny Varkey, the founder, and manager of GEMS Education, says, “Education is the most important issue in the world today because of the effect education can have in reducing conflict, prejudice, poverty, and intolerance. We must lift education standards worldwide.” Providing a world-class education is one of the primary commitments of the academy. The student-centered and personalized learning environment helps students excel in their careers.
” With over 1,300 students representing over 90 nationalities, our multi-cultural community allows us to develop an understanding of what
makes people different, whilst celebrating our similarities within an
increasingly connected world..
SITUATION
The Gems education team is committed to providing the best visitor experience possible. They wanted to deliver a safe and secure premise. The academy approached Quest Middle East for the school’s ultimate visitor management solution.
Before Entry2Exit Visitor Management System, the security used traditional paper-based log books to track each visitor’s check-in and out. These paper-based workflows were inefficient and slow in actively managing the day-to-day security operations, but also challenging to retrieve important information when needed. Our security ensures each visitor has permission to enter the building by telephoning the school staff when required; this part is overly stressful for the security team and the visitor.
OUR BENEFITS
First touchpoint experience
Despite the elegant and state-of-the-art reception and school premises set forth, the first touchpoint for most visitors is the security log book at the entrance gate. For the security, at the gate, managing each category of visitors starts with capturing their details, the reason for visit, the person to meet, etc. Capturing visitor information manually through a physical logbook at a busy front desk can be a tedious experience for both the visitor and the security team. Entry2Exit allows visitors to check-ins using a simple and elegant tablet-based system, minimizing the check-in time and capturing all critical information electronically.
Track all different Visitor categories
Replacing a traditional logbook with a visitor management system for schools offers digital enhancement at the front desk. Keeping track of every category of visitors, like school tours, contractors, parents, students coming late, students leaving early, etc., in a streamlined basis, with each visitor type having its workflow and reporting. Entry2Exiti Visitor management system provides an efficient and easily customizable workflow according to the schools’ requirements.
Get rewarded for improving safety procedures.
Entry2Exit helps capture information of all individuals entering your premises, providing real-time information of who all came today, how many people are still inside and can avail visitor reports with detailed dashboards. This enables GEMS world Academy cattery to have high standards of operational procedures and gets brownie points from organizations such as KHDA, municipality, and others.
The tablet-based application facilitates easy check-in.
The tablet-based Visitor management software offers security personnel or front desk executives to move around with the tablet and help visitors to check in to the premise. There is also a provision to use the application across all the functioning gates of the school. This saves time and delivers an excellent first impression to your guests. We always ensure that our system and its interface are easy to understand for anyone using it. Taking this matter into consideration, Entry2Exit has developed the software so that any user can quickly adapt to the interface.
Enhanced security of the premise
A paper-based logbook at the entrance poses several security issues since anyone can look into the personal information of others. By implementing the Entry2Exit Visitor management system for schools, GEMS World Academy has taken an essential step to keeping the data safe and secure, and only authorized personnel can access it. A Visitor management system is primarily concerned with managing and tracking all visitors. ID scanning facility captures visitors’ data, offering a touchless check-in experience.
Report transparency and automation
The concerned personnel can review the daily check-in and check-out reports with easy access through a single platform itself. Keeping your Visitor check-in processes up-to-date will become easier with automated form fill-ups and real-time data capture. Entry2Exit visitor management system will also send automated emails with an excel sheet of daily and monthly reports.
Notifications to hosts and Visitors
Entry2Exit live notification system ensures that the host and the visitor are notified about the appointment bookings through SMS or email. These notifications can be used to notify the employees of essential visitors and security gate check-in activities, send visitors welcoming them when entering the school premises and take feedback to help improve the services offered.
