VISITOR MANAGEMENT SYSTEM FOR SCHOOLS
Every school strives to achieve outstanding merits across operational and academic factors; an area of expertise Entry2Exit can contribute to is the first touchpoint for any external person visiting the school premises. The traditional paper-based logbook for securities has flaws starting with the fact that people scribble on it. And if it's readable, then it's a security flaw. What good is the data captured in these paper-based logbooks if it is hard to put this information to good use? Introducing Entry2Exit Visitor Management System for Education, an innovative and easy-to-use visitor check-in solution, institutions can prompt visitors to sign in using the tablet or KIOSK at the security or front desk with the help of ID scanning. Visitors can come in as a walk-in or with a QR code-based appointment. Upon check-in, a stickable paper-based badge can be issued instead of the reusable lanyards. Also, Access control integration with Al Hosn application and Entry2Exit Visitor Management System can safely screen visitors and employees for effective Covid'19 compliance. On visitor check-in, employees can receive automated notifications. Securities and admin users can avail rich dashboard and advanced reporting to be proactively in charge of who is in the school premises at any point of time, making searching visitor history and exporting reports more accessible. It also improves your security measures while protecting you against unexpected visitors, validating them and associated potential risks, and maintaining a good impression on visitors while ensuring a positive experience. Institutions can benefit from our touchless solution for education that combines Al Hosn, an Access control system using face/iris detection, and Entry2Exit visitor management system to automate the security check-in area.
Two ways of checking-in
Spot Registration
Entry2Exit Visitor Management system ensures smooth check-in of the impromptu visitors. The user can select the type of visit, the host of the visit, and fill in other crucial details. The host will be notified about the visitor’s arrival. Real-time updates enable positive customer service. Each check-in is secure and completely user friendly.
Pre-registration
A perfect solution to the pre-registration visitor management task. Check-in becomes quicker and accurate through QR code scan or unique number verification. Visitor clearance and subsequent notification & data transfer to the host are possible in real-time. It avoids the entry of unwanted visitors and offers complete control.
E2E Visitor Management System Application For Schools
Tablet based sign-in application
Create a great first impression with visitors check-in to through Entry2Exit Visitor Management System. With our simple to use visitor management iPad application, visitors can fill in their details typed of filled in from National ID. Spot check-in and QR-based pre-registrations options available to ease the flow of traffic. Entry2Exit Visitor Management System iPad application can be integrated with any external application.
Stickable Name Badge
Using reusable visitor card system? Entry2Exit Visitor Management System can help replace the age-old tradition of reusing visitor cards with paper based stickable name badge. The visitor category, name of visitor, reason for visit and even the name of host can be printed on the badge along with the date and time of check-in. Visitor Management System with the help of stickable name badges can help improve the hospitality quotient by being able to read out visitor names, especially useful with the person wears.
Emirates ID and All Country Passport
Security measures of Entry2Exit Visitor management solution are intact. It starts from collecting data of the visitors from legal identity proofs like Emirates ID. The visitor management system software authenticates the visitor data through such legal proofs to reduce security risks and check-in time. After the first-time visitor checks-in using ID or Passport along with phone number, the profile's phone number will be saved and auto-populated for all future check-ins reducing the time taken to populate visitor information during check-in.
Real-time Notifications
Our visitor management system software notifies both the visitors and host of the check-in and exit through real-time notifications via SMS or Email. The admin panel allows the user to use the needed template and choose the notification mode. Along with notification during check-in, a custom notification can be sent to the visitor during check-out that can be used as a feedback/survey tool.
Pre-registration with QR Code
Email and SMS notification with QR code and smooth check-in number can be sent to the visitor as the invitation. Entry2Exit Visitor Management System will send invitations tailored with each customer's logo and venue location google map link. An email and SMS reminder can also be configured to be sent to the visitor 2 hours before the meeting time. Transactional email service is used for sending pre-registrations.
Advanced Reporting
Entry2Exit Visitor Management System can capture custom information from visitors during check-in based on the workflow configurations. All the information captured by the visitor management application can be retrieved from the advanced reporting module by enabling the fields required in the report. Reports can be categorized by location and register type. All reports can be exported to excel format along with an option to send auto reports to specific email id on a daily, weekly and monthly bases as excel sheets.
Approval Workflow With QR Code Confirmation
Entry2Exit visitor management system provides up to three level of fully customizable approval workflow out-of-the-box without any coding required. A visitor can apply for online visit or permit, and the request will be positioned on any or up to all levels of approvals based on the workflow selected. Starting from the employee, his/her manager and last level being the general security approval / clearance. The status of report can be viewed by all three roles and once approved, both the visit and employee will receive email pre-registration confirmation wit QR Code along with SMS confirmation.
Self Customizable Workflows
Customization blended with speed is what makes our product suitable for your needs. Users can easily create new filters or categories, assign fields, and interconnect them to simplify the check-in process and cover every possible detail. No coding knowledge is required; users can use the simple layout workflow builder provided by the product. Entry2Exit Visitor Management System can be quickly set up for most requirements without a single line of code.
Centralized Dashboard
The real-time dashboard of the Entry2Exit Visitor management system is enough for you to have control over the complete check-in and check-out process. Our advanced features are enough to facilitate hassle-free visitor management. With a centralized dashboard, admins can control multiple locations and devices in real-time to control the flow of visitors in and out of the organization.
Integration with Queue Management
Easy integration with queue management solution. Entry2Exit visitor management software allows you to categorize visitors for better footfall management. Identify and categorize visitors as per their purpose of visit and direct them accordingly. With our integrated queue management system Dubai, all types of visitors can be catered to in an organization without using a second product or complicated integration. Visitor management solution also helps keep locales secure, workers safe and cycles consistent – while guaranteeing each collaboration is driving most extreme productivity.
Product Highlights
Tablet based sign-in application
Create a great first impression with visitors check-in to through Entry2Exit Visitor Management System. With our simple to use visitor management iPad application, visitors can fill in their details typed of filled in from National ID. Spot check-in and QR-based pre-registrations options available to ease the flow of traffic. Entry2Exit Visitor Management System iPad application can be integrated with any external application.
Pre-registration with QR Code
Email and SMS notification with QR code and smooth check-in number can be sent to the visitor as the invitation. Entry2Exit Visitor Management System will send invitations tailored with each customer's logo and venue location google map link. An email and SMS reminder can also be configured to be sent to the visitor 2 hours before the meeting time. Transactional email service is used for sending pre-registrations.
Real-time Notifications
Our visitor management system software notifies both the visitors and host of the check-in and exit through real-time notifications via SMS or Email. The admin panel allows the user to use the needed template and choose the notification mode. Along with notification during check-in, a custom notification can be sent to the visitor during check-out that can be used as a feedback/survey tool.
Emirates ID and UAE Pass
Security measures of Entry2Exit Visitor management solution are intact. It starts from collecting data of the visitors from legal identity proofs like Emirates ID. The visitor management system software authenticates the visitor data through such legal proofs to reduce security risks and check-in time. After the first-time visitor checks-in using ID or Passport along with phone number, the profile's phone number will be saved and auto-populated for all future check-ins reducing the time taken to populate visitor information during check-in.
Self Customizable Workflows
Customization blended with speed is what makes our product suitable for your needs. Users can easily create new filters or categories, assign fields, and interconnect them to simplify the check-in process and cover every possible detail. No coding knowledge is required; users can use the simple layout workflow builder provided by the product. Entry2Exit Visitor Management System can be quickly set up for most requirements without a single line of code.
Centralized Dashboard
The real-time dashboard of the Entry2Exit Visitor management system is enough for you to have control over the complete check-in and check-out process. Our advanced features are enough to facilitate hassle-free visitor management. With a centralized dashboard, admins can control multiple locations and devices in real-time to control the flow of visitors in and out of the organization.
Integration with Queue Management
Easy integration with queue management solution. Entry2Exit visitor management software allows you to categorize visitors for better footfall management. Identify and categorize visitors as per their purpose of visit and direct them accordingly. With integrated queue management system, all types of visitors can be catered to in an organization without using a second product or complicated integration.
ENTRY TO EXIT VISITOR MANAGEMENT SYSTEM APPLICATION FOR EDUCATION
Visitor Register
Contractor Register
Parents / Guardian Register
VIP (KHDA/Municipality/Police) Register
After School Activities / School Facilitates for Rent Register
Students coming Late Register with Approval Workflow
Students Leaving Early Register with Approval Workflow
INTEGRATIONS FRIENDLY
Al Hosn
In an organization where visitors come to a one-to-one meeting and also service-related requirements, Entry2Exit can provide a simple single platform solution to control both Visitor Management and Queue Management with different workflows for each type of visitor category. Visitors with one-to-one meetings will be received by their hosts and visitors for service related queries will be added to the queue where the counter can call and a token is displayed on the main screen.
Queue Management
In an organization where visitors come to a one-to-one meeting and also service-related requirements, Entry2Exit can provide a simple single platform solution to control both Visitor Management and Queue Management with different workflows for each type of visitor category. Visitors with one-to-one meetings will be received by their hosts and visitors for service related queries will be added to the queue where the counter can call and a token is displayed on the main screen.
Meeting Room Management
Having to manage the meeting rooms in an organization is usually considered an isolated task that is error-prone and causes a lack of productivity and guest experience. Entry2Exit can provide a seamless Meeting Room Management module with the visitor management system or can integrate with other existing or new meeting room management systems to provide a seamless experience.
Access Control Systems with Turnstiles & Emergency Evacuation
To improve security check-in scenarios we can integrate the Entry2Exit Visitor Management System with existing or new Access Control System that comprises people entry turnstiles at check-in and out. As part of the integration, we can also configure the turnstiles for attendance and emergency evaluation procedures. The only condition to enable access control integration is the availability of API for Integration.
Elevator Integration
To improve security check-in scenarios we can integrate the Entry2Exit Visitor Management System with existing or new Access Control System on Elevators. Entry2Exit engineers are well versed in complex integration scenarios like Access Control on Elevators and control the flow of visitors to respective floors using an access card or QR based system. Only condition to enable access control integration is the availability of API for integration and life control panel team assistance.
Custom Integrations
Should there arise a need to do a custom integration or development with an existing or new application, Entry2Exit visitor management team can evaluate, scope, and carry out custom integration scenarios in a controlled environment. For integration with existing legacy systems or products, we would require database access or API’s as the only primary requirement, along with the detailed scope of work drafted and agreed upon.
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